2013 Billinghurst Middle School Orchestra & Band Festival Tour
Information Packet
Please read through the entire packet. There are several important forms for you to fill out and return before the trip.
Mr. and Mrs. Neidhold have made every effort to anticipate every contingency and detail for this Festival Tour. Students and parents should know that additional rules and stipulations may be necessary as situations present themselves.
Purpose:
This trip will provide students the opportunity to perform in a competitive festival. Judges’ comments will encourage the orchestras and individual members to improve technically and musically.
The following day spent in 6-Flags theme park will reward the students for intense and productive work, culminating in an awards ceremony in the Discovery Kingdom Stadium.
Participating Ensembles:
Golden Strings Advanced Orchestra Intermediate Orchestra
Jazz Band Advanced Band
Dates:
Leave Friday, May 10th, leave from school in the morning between 11:00 – 11:30 a.m.
Return Saturday, May 11th, Time: 11 p.m. – midnight
Students without cell phones are welcome to use Mr. or Mrs. Neidhold’s.
Festival:
Music in the Parks
Performance Location:
American Canyon High School
3000 Newell Drive
American Canyon, CA 94503
Hotel:
Courtyard Vallejo Napa Valley
1000 Fairgrounds Drive
Vallejo, CA 94589
(707) 644-1200
Hotel Behavior:
All students will have excellent behavior in the hotel at all times. Yelling, running and any behavior that might disturb other guests at the hotel are forbidden. Hotel elevators are reserved for going to and from the ground floor. Misbehavior in the hotel will result in limitations at 6-Flags the following day and immediate curfew. Rooms will be taped and any student opening their doors in middle of the night will have significant restrictions at 6-Flags the following day.
Mrs. Neidhold will patrol the hallways the ENTIRE night.
Boys and girls may not go into each other’s rooms. Boys may not be in girls’ rooms and girls may not be in boys’ rooms EVER.
Meals:
All meals are included except lunch on Friday (please bring a sack lunch for the bus) and dinner on Saturday (please bring money for a fast food dinner).
Friday night pizza dinner included. Saturday breakfast provided by hotel, lunch included in tour package. Parents should expect to provide money for dinner on Saturday as well as snacks throughout the two days. Students are encouraged to bring snacks for the bus ride on Friday because dinner will be served late, at 7:45 p.m.
Contact Information:
Caryn Neidhold, (775) 434-9670, cell
Leonard Neidhold, (775) 443-8605, cell
All cell phones will be off during the performance.
Bus Company: Amador
Behavior Expectations:
All students and parents must sign the attached Behavior Contract. No student will be allowed to board the bus until the Behavior Contract is received by Mr. or Mrs. Neidhold.
Bus Behavior:
Appropriate behavior is expected at all times for the safety and comfort of the driver and other passengers on the bus.
Yelling, boisterous activity and inappropriate language will result in changing buses or being assigned to sit with a chaperone. Refusal to behave appropriately will result in loss of time in 6-Flags.
Medical Release Form:
Must be signed and returned by Thursday, May 10th.
No student will be allowed to board the bus without the Medical Release form.
Itinerary – Music in the Parks Festival Tour 2013
Friday, May 10th
10:30 a.m. – Buses arrive.
11:11 a.m. – Load buses at Billinghurst, take roll
11:30 a.m. – Leave Billinghurst (approximate time) (Sack lunch on bus – please bring a lunch.)
3:30 p.m. – Arrive at American Canyon High School
4:00 PM – Advanced Orchestra to Warm-Up
4:25 PM Performance BILLINGHURST MIDDLE SCHOOL – Sierra Strings (Advanced Orchestra)
4:25 PM – Golden Strings to Warm-Up
4:50 PM Performance BILLINGHURST MIDDLE SCHOOL - Golden Strings
4:50 PM – Advanced Band to Warm-Up to Warm-Up
5:15 PM Performance BILLINGHURST MIDDLE SCHOOL – Billinghurst Advanced Band
5:15 PM – Intermediate Orchestra to Warm-Up
5:40 PM Performance BILLINGHURST MIDDLE SCHOOL - Bighorn Strings (Intermediate Orchestra)
5:40 PM – Jazz Band to Warm-Up
6:05 PM Performance BILLINGHURST MIDDLE SCHOOL - Jammin' Rams Jazz Band
6:30 p.m. Leave American Canyon High School
7:00 p.m. Arrive hotel, assign rooms
7:30 p.m. Dinner – Dinner will be served in two seatings. First come, first served.
8:00 – 10:00 Time to socialize in the lobby, swim in the pool (The pool will have a maximum number of students at any one time. Do not expect to be able to swim the entire time.)
10:00 Bed Check – All rooms will be checked by either Mr. Neidhold or Mrs. Neidhold
Saturday, May 11th
8:00 a.m. Breakfast
9:00 a.m. Take roll in hotel lobby and hand out 6-Flags tickets and lunch vouchers.
9:30 a.m. Walk to 6-Flags (across the street from the hotel)
10:00 a.m. – 6:00 p.m. 6-Flags Discovery Kingdom, Lunch ticket provided, Awards Ceremony at 5:15 p.m.
6:30 p.m. Load Buses and take roll
7:00 p.m. Dinner – fast food – bring $5-10 for food
11:00 p.m. – Arrive Billinghurst, time dependent on construction and traffic. All students will call their parents when we pass Truckee, California
Billinghurst Orchestras Vallejo Tour 2013
Behavior Contract Return to Mr. or Mrs. Neidhold by May 10th.
You must fill this out again, even if you filled out a form in the fall.
Student Name_______________________________________________
The purpose of this contract is to insure a successful and enjoyable trip for all students.
Participation in the Vallejo performance and tour is dependent on satisfactory behavior during the 2012-13 school year. Student’s behavior in class and in school will have bearing on tour participation. Students receiving Citizenship grades lower than a B in their respective Strings or Band class or students who are suspended or expelled during the school year may be eliminated from the tour at Mr. or Mrs. Neidhold’s discretion.
Students are expected to act with mature behavior on the tour. The students of the Billinghurst orchestras and bands will be polite to other groups performing at the festival, follow all of the bus drivers’ instructions, keep noise levels down in the hotel and act with good citizenship to Billinghurst students and any other people encountered on the trip. Students will have good behavior at 6-Flags amusement park with respectful behavior to all employees and other people attending the park.
No alcohol, drugs, illegal substances or weapons of any kind. No fighting.
Students will be at all announced meeting places on time and obey the hotel curfew.
Cell phones and personal music devices, such as iPods, are allowed. Students will not carry any electronic device into the performance venue. Students and parents acknowledge that Billinghurst Middle School, the charter bus company, chaperones and teachers are not responsible for any personal belongings.
The Billinghurst dress code will be enforced on Friday, May 10, 2013. On Saturday, May 11th students will be allowed to wear more relaxed clothing including hats. All clothing must be decent and civilized with no foul language, alcohol/cigarette advertisements, or gang influences. Mr. and Mrs. Neidhold reserve the right to ask a student to change their clothes if deemed inappropriate.
Parents understand if a student breaks this Behavior Contract during the trip, they (the parents) will, at their own expense, travel to California to pick up their child and return them home separately from the tour group. (Students, this means if you do not have appropriate behavior on the trip, Mr. or Mrs. Neidhold will call your parents to come get you in middle of the trip. You will return home with your parents.)
Parents understand that if a student is suspended or expelled from Billinghurst they will jeopardize their right to attend the trip and any funds paid to date.
I agree to abide by all of the Behavior Expectations:
Student________________________________________________________________
Parent__________________________________________________________________
Medical Release Form
Billinghurst Middle School Orchestra * Music in the Parks Festival Tour
May 10-11, 2013
Return to Mr. or Mrs. Neidhold by May 10th
Student’s Legal Name_____________________________________________________
Student Address_________________________________________________________
Student Home Phone____________________Student Cell Phone__________________
Parent Name______________________________________________________________
Parent Address____________________________________________________________
Parent Work Phone_______________________Parent Home Phone______________________
Parent Cell Phone________________________
Medical Insurance Company_________________________________
Medical Insurance Policy Number_____________________________
Medical Conditions:
Food Allergies:
Medication Allergies:
_____________________________________________________________________________________
Medication & Treatments Student is allowed to self-administer (including Tylenol/Advil):
__________________________________________________________________________________________________________________________________________________________________________
I, _________________________(parent name), give permission to any teacher or chaperone for the 2013 Music in the Parks Festival Tour to seek emergency medical treatment for my child, ______________________________(student’s name).
Signed_________________________________________________________ Date__________________
Print Name_____________________________________________________
