2014 Billinghurst Middle
School Orchestra & Band Festival Tour
Information Packet
Please read through the entire packet.
There are several important forms for you to fill out and return before
the trip.
Mr. and Mrs. Neidhold have made every effort to anticipate every
contingency and detail for this Festival Tour.
Students and parents should know that additional rules and stipulations
may be necessary as situations present themselves.
Purpose:
This trip will provide students the opportunity to perform in a
competitive festival. Judges’ comments will encourage the orchestras and
individual members to improve technically and musically.
The following day spent in 6-Flags theme park will reward the students
for intense and productive work, culminating in an awards ceremony in the
Discovery Kingdom Stadium.
Participating Ensembles:
Golden Strings Advanced
Orchestra Intermediate Orchestra
Jazz Band Advanced
Band
Dates:
Leave Friday, May 16th, leave
from school in the morning between 11:00 – 11:30 a.m.
Return Saturday, May 17th,
Time: 11 p.m. – midnight
Students without cell phones are welcome to use Mr. or Mrs. Neidhold’s.
Festival:
Music in the Parks
Performance Location:
American Canyon High School
3000 Newell Drive
American Canyon, CA 94503
Hotel:
Courtyard Vallejo Napa Valley
1000 Fairgrounds Drive
Vallejo, CA 94589
(707) 644-1200
Hotel Behavior:
All students will have excellent
behavior in the hotel at all times.
Yelling, running and any behavior that might disturb other guests at the
hotel are forbidden. Hotel elevators are
reserved for students with large instruments and students with diabilities. Misbehavior in the hotel will result in
limitations at 6-Flags the following day and immediate curfew. Rooms will be taped and any student opening
their doors in middle of the night will have significant restrictions at
6-Flags the following day.
Mrs. Neidhold
will patrol the hallways the ENTIRE night.
Boys and girls may not go into each other’s rooms. Boys may not be in girls’ rooms and girls may
not be in boys’ rooms EVER.
Meals:
All meals are included except
lunch on Friday (please bring a sack
lunch for the bus) and dinner on Saturday (please bring money for a fast
food dinner).
Friday night pizza dinner
included. Saturday breakfast provided by
hotel, lunch included in tour package.
Parents should expect to provide money for dinner on Saturday as well as
snacks throughout the two days. Students
are encouraged to bring snacks for the bus ride on Friday because dinner will
be served late, at 7:45 p.m.
Contact Information:
These cell phone numbers are available for the weekend of the trip only
– Friday, Saturday, and Sunday. Please
use school email and the school phone to contact us outside of the trip weekend.
Caryn Neidhold, (775) 276-0528, cell
Leonard Neidhold, (775) 276-2787, cell
All cell phones will be off
during the performance.
Bus Company: Amador
Behavior Expectations:
All students and parents must
sign the attached Behavior Contract. No student will be allowed to
board the bus until the Behavior Contract is received by Mr. or Mrs. Neidhold.
Bus Behavior:
Appropriate behavior is expected
at all times for the safety and comfort of the driver and other passengers on
the bus.
Yelling, boisterous activity and
inappropriate language will result in changing buses or being assigned to sit
with a chaperone. Refusal to behave
appropriately will result in loss of time in 6-Flags.
Medical Release Form:
Must be signed and returned by Wednesday,
May 14th.
No student will be allowed to board the bus without the
Medical Release form.
If a student will be driven home by the parent a release form MUST be
filled out with Mrs. Neidhold prior to departure.
If a student will be driven home by someone other than the parent or
guardian a form MUST be filled out with Mrs. Neidhold prior to departure.
What to Pack
Sack lunch for Friday
Money for a fast food dinner on Saturday
Optional spending money for 6-Flags
Performance clothing for Friday (students should come to school dressed
for performance)
Change of clothes for the evening at the hotel
Swimsuit
Clothes for 6-Flags, comfortable shoes, hat, sunglasses, sunscreen,
sweatshirt
INSTRUMENT and MUSIC (cellos and basses, rock stops or straps)
Itinerary –
Music in the Parks Festival Tour 2014
Friday, May 16th
10:30 a.m. – Buses arrive.
11:11 a.m. – Load buses at Billinghurst, take roll
11:30 a.m. – Leave Billinghurst
(approximate time) (Sack lunch on bus – please bring a lunch.)
3:30 p.m. – Arrive at American Canyon High School
4:00 PM – Advanced Orchestra to
Warm-Up
4:25 PM Performance BILLINGHURST
MIDDLE SCHOOL – Sierra Strings (Advanced Orchestra)
4:25 PM – Golden Strings to Warm-Up
4:50 PM Performance BILLINGHURST
MIDDLE SCHOOL - Golden Strings
4:50 PM – Advanced Band to Warm-Up to
Warm-Up
5:15 PM Performance BILLINGHURST
MIDDLE SCHOOL – Billinghurst Advanced Band
5:15 PM – Intermediate Orchestra to
Warm-Up
5:40 PM Performance BILLINGHURST
MIDDLE SCHOOL - Bighorn Strings (Intermediate Orchestra)
5:40 PM – Jazz Band to Warm-Up
6:05 PM Performance BILLINGHURST MIDDLE SCHOOL - Jazz Band
6:30 p.m. Leave American Canyon
High School
7:00 p.m. Arrive hotel, assign
rooms
7:30 p.m. Dinner – Dinner will be
served in two seatings. First come, first
served.
8:00 – 10:00 Time to socialize in
the lobby, swim in the pool (The pool will have a maximum number of students at
any one time. Do not expect to be able
to swim the entire time.)
10:00 Bed Check – All rooms will
be checked by either Mr. Neidhold or Mrs. Neidhold
Saturday, May 17th
8:00 a.m. Breakfast
9:00 a.m. Take roll in hotel
lobby and hand out 6-Flags tickets and lunch vouchers.
9:30 a.m. Walk to 6-Flags (across
the street from the hotel)
10:00 a.m. – 6:00 p.m. 6-Flags
Discovery Kingdom, Lunch ticket provided, Awards
Ceremony at 5:00 p.m.
6:30 p.m. Load Buses and take
roll
7:00 p.m. Dinner – fast food –
bring $5-10 for food
11:00 p.m. – Arrive Billinghurst,
time dependent on construction and traffic.
All students will call their parents when we pass Truckee, California. Students will not be allowed to leave the bus
until the bus is completely clean.
Billinghurst Orchestras Vallejo Tour 2014
Behavior
Contract Return
to Mr. or Mrs. Neidhold by May 14th.
You
must fill this out again, even if you filled out a form in the fall.
Student Name_______________________________________________
The purpose of this contract is to insure a successful and enjoyable
trip for all students.
Participation in the Vallejo
performance and tour is dependent on satisfactory behavior during the 2013-14 school
year. Student’s behavior in class and in
school will have bearing on tour participation.
Students receiving Citizenship grades lower than a B in their respective
Strings or Band class or students who are suspended or expelled during the
school year may be eliminated from the tour at Mr. or Mrs. Neidhold’s
discretion.
Students are expected to act with
mature behavior on the tour. The
students of the Billinghurst orchestras and bands will be polite to other
groups performing at the festival, follow all of the bus drivers’ instructions,
keep noise levels down in the hotel and act with good citizenship to
Billinghurst students and any other people encountered on the trip. At the hotel girls may not be in boys’ hotel
rooms and boys may not be in girls’ hotel rooms. Students will have good behavior at 6-Flags
amusement park with respectful behavior to all employees and other people
attending the park.
No alcohol, drugs, illegal
substances or weapons of any kind. No
fighting.
Students will be at all announced
meeting places on time and obey the hotel curfew.
Cell phones and personal music
devices, such as iPods, are allowed.
Students will not carry any electronic device into the performance
venue. Students and parents acknowledge
that Billinghurst Middle School, the charter bus company, chaperones and
teachers are not responsible for any personal belongings.
The Billinghurst dress code will
be enforced on Friday, May 16, 2014. On Saturday,
May 17th students will be allowed to wear more relaxed clothing
including hats. All clothing must be
decent and civilized with no foul language, alcohol/cigarette advertisements,
or gang influences. Mr. and Mrs.
Neidhold reserve the right to ask a student to change their clothes if deemed
inappropriate.
Parents understand if a student
breaks this Behavior Contract during the trip, they (the parents) will, at
their own expense, travel to California to pick up their child and return them
home separately from the tour group.
(Students, this means if you do not have appropriate behavior on the
trip, Mr. or Mrs. Neidhold will call your parents to come get you in middle of
the trip. You will return home with your
parents.)
Parents understand that if a
student is suspended or expelled from Billinghurst they will jeopardize their
right to attend the trip and any funds paid to date.
I agree to abide by all of the Behavior Expectations:
Student________________________________________________________________
Parent__________________________________________________________________
Medical
Release Form
Billinghurst Middle
School Orchestra * Music in the Parks
Festival Tour
May 16-17, 2014
Return to Mr. or Mrs. Neidhold by May 14th
Student’s Legal Name_________________________________________Birth
Date___________
Student
Address_________________________________________________________
Student Home
Phone____________________Student Cell Phone__________________
Parent
Name______________________________________________________________
Parent
Address____________________________________________________________
Parent Work
Phone_______________________Parent Home Phone______________________
Parent Cell Phone________________________
Medical Insurance Company_________________________________
Medical Insurance Policy
Number_____________________________
Medical Conditions:
Food Allergies:
Medication Allergies:
_____________________________________________________________________________________
Medication & Treatments Student is
allowed to self-administer (including Tylenol/Advil):
__________________________________________________________________________________________________________________________________________________________________________
I,
_________________________(parent name), give permission to any teacher
or chaperone for the 2014 Music in the Parks Festival Tour to seek emergency
medical treatment for my child, ______________________________(student’s name).
Signed_________________________________________________________
Date__________________
Print
Name_____________________________________________________